Print out a copy of the master vacation calendar. Once you’re done, then all you have to do is review and approve the vacation requests as necessary, unless you find that there’s something that’s preventing you from approving them such as an employee already using up all of his/her vacation leaves for the month. You have to think about which of these systems will allow you to keep better track of vacation request approvals and decide which one you want to use. Some businesses require managers to forward these requests as they come in, while there are those where they will require vacation request updates to the calendar on the specific day of the week. Whenever a manager is able to receive an employee’s vacation request, you will need to dictate that he/she will be required to type out the vacation requests in the vacation calendar and have the manager forward a copy of the approved vacation request to you. Require that all department managers must approve any vacation requests made by employees unless there’s anything that will prevent them from doing so. You may also see attendance calendar templates. You have to make sure that this template is accessible to all of your employees as well as their managers whenever they need to request for a vacation. You can make this template from a word processing or spreadsheet program. Add a place for their manager’s approval. So when that happens, you’ll want the employee to have access to a template where he/she can place in all the required information that will allow him/her to file for a vacation leave. There will come a time where an employee will need to file for vacation leave. You may also see sample holiday calendars.Ĭreate a template which employees can utilize in order to request for vacation time from their managers. This way, employees won’t have to fight over who gets to use it and they’ll have a ton of different options. If your company has a lot of employees, then it’s best that you create many different generic users and passwords which only contain viewing options. Finally, to make the calendar accessible to all employees, create an account and password that contains nothing but viewing option so that employees may be able to access it at any given point in time. Managers will need to create their individual passwords, or add a generic on in which they can change anytime they wish. You’re going to have to add usernames to the program and attach the correct profile to them. For example, you and the person you have assigned as your backup will require global administrative rights in order to make changes to the master vacation calendar, but those in the managerial department may only need to add events with start and stop times that you will have to later approve. You may also see holiday calendar templates.Ĭreate the profiles for your chosen software that determine the privileges and options everyone has. You’re going to have to block out those days or weeks in which your employees will not be allowed to file for vacation leaves and inform their managers about this. You should save it in a location on your hard drive where you will easily be able to access it whenever you desire or to at a location on your network or Internet-based upon the software selection. Select the option to create a new calendar and add a name for your company’s master vacation calendar. The kind your company will use will be decided on what you think is the most optimal, so find that one that best suits your company and one that you and your employees can easily make use of. If not those, then you can always use calendar software or any other type of online programs that give you the right amount of options you need to create your company’s master vacation calendar. A good example would be Word Processing programs such as Microsoft Word or Microsoft Excel. There are many different types of programs that you can choose from that will allow you to create an electronic calendar. Navigate to the chosen calendar software on your computer or the Internet. So here are the steps you can take to create your company’s own vacation calendar: 1. The only way for you to make sure that all of your employees are able to coordinate their vacation time so that they won’t disrupt the company’s workflow is by creating a master vacation calendar. You want your employees to be able to take full advantage of their vacation time at their own discretion, but you also want to make sure that you have employees in every department of your company throughout the entire year so that the company can remain operational without any surfacing problems. Download Now How to Create a Company Vacation Calendar
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